AI clerks that run your AP,
inside Clear Books.
Clerked's AI clerks work inside Clear Books. They find invoices in your inbox, match every line to the purchase order, catch billing errors before you pay them, and draft replies to suppliers. Clear Books stays the system of record.
Matched to the purchase order
Each bill line is matched to its line on the purchase order in Clear Books. A price above the order, a line the order doesn't cover or a quantity beyond what was ordered is held with the reason, before the bill is approved.
Coded the way your team codes
Each line is coded to the account code, VAT rate and project it belongs to. Before go-live the clerks learn from the bills already in Clear Books, and every correction your team makes becomes a memory you can read.
Under 2 months to go live
We integrate with Clear Books directly, and you can expect to go live in under 2 months. We need an inbox forward, your user list and access to Clear Books.
How it works
Clear Books keeps your ledger and your VAT returns to HMRC in order, and the bill work around it is still done by hand. Someone sorts the AP inbox, codes each bill line to an account code and project, and checks it against the purchase order. The clerks take that work, so AP keeps up as volume grows without adding people, and nothing about your books changes.
Clear Books approves purchase orders, and those approvals stay where they are. Clerked adds an approval for each bill, sent to the person who owns the spend, who answers from email, their phone, Slack or Teams without logging in. A price above the order, a delivery charge nobody agreed or a duplicate bill is held with the reason before anyone pays it.
Invoices go into Clear Books as bills, coded by line. Nothing posts until it's approved, whether approvals happen in Clerked from email or in Clear Books itself. Clear Books stays the system of record, so nothing is migrated or replaced.
Reads suppliers, purchase orders, account codes, VAT rates and projects from Clear Books
Bills without a PO coded by line from your Clear Books history and sent to whoever owns the spend
Purchase order approvals stay in Clear Books, and each bill is approved from email, Slack or Teams
Price increases, delivery charges nobody agreed and duplicate bills caught before you pay them
Supplier replies drafted from your Clear Books data, and a person reviews and sends each one
Security and control
- Nothing is written to Clear Books until the invoice has passed every approval your rules call for.
- Approvals start with a person, and approvers can answer from email with no login.
- Each invoice is checked again just before it's written to Clear Books, and one that wouldn't post cleanly is held for your team.
- Approved invoices go to whatever pays them today.
