AI clerks that run your AP,
inside Xero.
Clerked's AI clerks work inside Xero. They find invoices in your inbox, code every line and match it to the purchase order, catch billing errors before you pay them, and draft replies to suppliers. Xero stays the system of record.
Coded the way your team codes
Each bill line is coded to its account, tax rate and tracking categories, learned from the bills your team has already entered in Xero. Every correction becomes a memory in plain English you can read, edit or delete.
Every line checked against the PO
Each invoice line is matched to its line on the Xero purchase order by item, quantity and price. A supplier billing part of an order is checked line by line, and a price above the PO or a line it never had is held with the reason.
Under 2 months to go live
We integrate with Xero directly, and you can expect to go live in under 2 months. We need an inbox forward, your user list and access to Xero.
How it works
Xero keeps the books, and the AP work around them is still manual. Whether a bill is keyed by hand or emailed into Xero as a draft, someone still checks each line against the PO, picks the account, tax rate and tracking categories, chases the approval and answers the supplier who asks when they'll be paid. The clerks take that work, so AP keeps up as volume grows without adding people, and nothing about your books changes.
In Xero, billing part of an order means copying the purchase order to a bill and editing the quantities by hand. The clerks match each invoice line to its line on the PO and hold what doesn't fit, with the reason: a price above the PO, freight nobody approved, a quantity the PO doesn't cover, a duplicate bill or a missing PO number. Bills with no PO are coded from your own Xero history and sent to whoever owns the spend.
Invoices go into Xero as bills, coded by line. Nothing posts until it's approved, whether approvals happen in Clerked from email or in Xero itself. Xero stays the system of record, so nothing is migrated or replaced.
Reads suppliers, accounts, tax rates, tracking categories, items and purchase orders from Xero
Every Xero organization in one place, and each person sees only the companies they work on
Approvers answer from email, their phone, Slack or Teams, and don't need a Xero login
Price increases, freight overcharges and duplicate invoices caught before you pay them
Supplier replies drafted from your Xero data, and a person reviews and sends each one
Security and control
- Nothing is written to Xero until the invoice has passed every approval your rules call for.
- Approvals start with a person, and approvers can answer from email with no login.
- Each invoice is checked again just before it's written to Xero, and one that wouldn't post cleanly is held for your team.
- Approved invoices go to whatever pays them today.
