AI clerks that run your AP,
inside AS/400.
Clerked's AI clerks work inside the ERP on your AS/400. They find invoices in your inbox, match every line to the PO and receipt, catch billing errors before you pay them, and draft replies to vendors. Your AS/400 stays the system of record.
Matched to your open POs
Each invoice line is matched to its open PO line and to what was received against it. A partial receipt waits for the rest of the goods, and a cost that changed since the PO goes to the buyer with the reason.
Off the green screen
The clerks read every line of each invoice and, once it is approved, enter it in your AS/400 with the vendor, PO and GL coding in place, so your team stops retyping invoices on a green screen.
Under 2 months to go live
We integrate with your AS/400 directly, and you can expect to go live in under 2 months. We need an inbox forward, your user list and access to your AS/400.
How it works
The ERP on your AS/400 does the ledger, and AP is still manual: someone keys each invoice on a green screen, pages through receipt lines to match it, and chases the approval. We bring the AI capabilities of the cloud to on-prem ERPs. Nothing is installed on your servers, and there's nothing for IT to build.
Older, in-house and green-screen systems are often where we do our best work, and usually the reason a team still keys invoices by hand. The clerks hold each exception with its reason, such as a partial receipt, a cost that changed since the PO, freight nobody approved, a duplicate invoice or a missing PO number, and send it to the person who can answer it. Your team only works the exceptions that need a person.
Invoices go into AS/400 as AP invoices or vouchers, coded by line. Nothing posts until it's approved, whether approvals happen in Clerked from email or in AS/400 itself. AS/400 stays the system of record, so nothing is migrated or replaced.
Reads the vendor master, open POs, receipts and GL accounts from your AS/400
Approved invoices entered in AP for you, so nobody keys them on a green screen
Price increases, freight overcharges and duplicate invoices caught before you pay them
Approvals routed by your rules and answered from email, phone, Slack or Teams with no login
Vendor replies drafted from your AS/400 data, and a person reviews and sends each one
Security and control
- Nothing is written to your AS/400 until the invoice has passed every approval your rules call for.
- Approvals start with a person, and approvers can answer from email with no login.
- Each invoice is checked again just before it's written to your AS/400, and one that wouldn't post cleanly is held for your team.
- Approved invoices go to whatever pays them today.
