AI clerks that run your AP,
inside SAP ByDesign.
Clerked's AI clerks work inside SAP ByDesign. They find invoices in your inbox, match every line to the purchase order and goods receipt, catch billing errors before you pay them, and draft replies to suppliers. ByDesign stays the system of record.
Matched to what was received
Each line is matched to its PO line and to what was received against it, whether that's a warehouse goods receipt or a service your requester confirmed in ByDesign. A line that's short or already invoiced is held with the reason.
Unposted, with its paper trail
Approved invoices are created in ByDesign against the PO and its receipt, with the PDF, the original email and a note of who approved them in Clerked. They arrive unposted, and your team posts them in ByDesign.
Under a month to go live
On SAP Business ByDesign, our average customer goes live in under a month, and our integrations never take longer than two months. We helped ENVE Composites get an 85% faster invoice cycle time.
How it works
ByDesign is hard for AP tools to connect to, so many ByDesign teams still key every supplier invoice by hand. Clerked builds and runs its own connection. It reads your purchase orders, goods and services receipts and coding in ByDesign, and creates each approved invoice there against its PO and receipt.
In ByDesign, a missing receipt or a price or quantity difference waits on the invoice's Exceptions tab until someone clears it. Clerked works those cases before the invoice reaches ByDesign. A short receipt, a price change or a closed PO goes to the buyer or requester who can answer it, with the reason attached.
Invoices go into SAP ByDesign as supplier invoices, coded by line. Nothing posts until it's approved, whether approvals happen in Clerked from email or in SAP ByDesign itself. SAP ByDesign stays the system of record, so nothing is migrated or replaced.
Reads suppliers, POs, goods and services receipts, G/L accounts, cost centers and projects from ByDesign
Each company in your ByDesign tenant coded to its own chart of accounts, cost centers and tax codes
Price increases, freight overcharges and duplicate invoices caught before you pay them
Exceptions sent by type: price to the buyer, quantity to receiving, a bank change to the controller
Supplier replies drafted from your ByDesign data, and a person reviews and sends each one
“Over the past two years we've had several vendors tell us they could integrate with Business ByDesign, only to eventually fail. When Clerked said they'd build it, we told them 'good luck.' They had it working within days.”
Security and control
- Nothing is written to ByDesign until the invoice has passed every approval your rules call for.
- Approvals start with a person, and approvers can answer from email with no login.
- Each invoice is checked again just before it's written to ByDesign, and one that wouldn't post cleanly is held for your team.
- Approved invoices go to whatever pays them today.
