AI clerks that run your AP,
inside Prophet 21.
Clerked's AI clerks work inside Prophet 21. They find invoices in your inbox, match every line to the PO and receipt, catch billing errors before you pay them, and draft replies to vendors. Prophet 21 stays the system of record.
Checked against the cost you agreed
Each invoice line is matched to its PO line and receipt, then checked against the cost you agreed. A PO cut at the wrong cost, a back-order billed early or a unit that doesn't match the PO is held with the reason.
Every branch in one queue
Invoices for every branch and location land in one queue, coded to the branch that received the goods. Price questions go to the buyer and short shipments to the branch, and they answer from email with no login.
Under a month to go live
We integrate with Epicor directly, and you can expect to go live in under a month. We need an inbox forward, your user list and access to Prophet 21.
How it works
Prophet 21 runs your purchasing, receiving and ledger. Turning an invoice into a voucher usually still means a person keys the invoice, picks the receipt lines and spreads the freight. Clerked does that work from your Prophet 21 data, so your team only works the exceptions that need a person.
On a distributor's invoices, the work is in the exceptions: a price above the cost you agreed, a back-order billed before it shipped, a case billed against eaches, a fuel surcharge, a rebate or return credit. Clerked names each one and sends it to the person who owns it, price to the buyer and quantity to the branch.
Invoices go into Prophet 21 as vouchers, coded by line. Nothing posts until it's approved, whether approvals happen in Clerked from email or in Prophet 21 itself. Prophet 21 stays the system of record, so nothing is migrated or replaced.
Reads vendors, POs, PO receipts, GL accounts, branches and locations from Prophet 21
Each line checked against the cost you agreed, within tolerances you set by vendor and item
Rebate, return and short-ship credits matched to what they settle
Price increases, freight overcharges and duplicate invoices caught before you pay them
Vendor replies drafted from your Prophet 21 data, and a person reviews and sends each one
Security and control
- Nothing is written to Prophet 21 until the invoice has passed every approval your rules call for.
- Approvals start with a person, and approvers can answer from email with no login.
- Each invoice is checked again just before it's written to Prophet 21, and one that wouldn't post cleanly is held for your team.
- Approved invoices go to whatever pays them today.
